Public exhibits are a valuable part of UMKC Libraries' public services outreach. They entertain, inform, educate, and, at times, promote the Libraries' information resources and services. Exhibits provide an excellent opportunity for the Libraries to engage in collaborative projects, especially with faculty members and others in the university community.
This policy defines the philosophy and goals for public exhibits throughout the Libraries, identifies responsibility for these programs, and defines acceptance guidelines and general policies. Libraries staff involved in organizing, curating, and/or mounting exhibits are deemed to be acting within the course of official duties and under the authority of the University Libraries of the University of Missouri-Kansas City.
The display of public art is an important part of providing welcoming and pleasant facilities and enriches the Libraries' service and outreach programs. The Libraries' permanent art collection is not covered by this policy. For information about the Libraries Public Art Policy, contact the Associate Dean for Collections and Discovery Services.
The Dean of University Libraries will be responsible for updating and revising this policy.
Exhibits in the Libraries are selected with reference to the Exhibits Policy and Goals Statements. Exhibit spaces are available, in accordance with these Guidelines, to University and University-related departments, groups, and organizations, to student organizations registered with the UMKC Student Life Office, and to exhibitors sponsored by the Libraries. The following criteria apply as programming proposals are considered, although not all events will meet all criteria.
The following criteria apply to exhibit proposal considerations, although not all exhibits will meet all criteria. The Libraries reserve the right to approve or reject all exhibit requests, to have final approval for the layout of the exhibit, and to make all decisions regarding length of exhibit duration, placement of the exhibit within a library, and content of publicity:
There are two designated spaces in Miller Nichols Library designed specifically for exhibition: the Dean’s Gallery, located on the north side of the Fourth Floor, and the Link Gallery, located on the Ground Floor as a connector to the Miller Nichols Learning Center. Suggestions for exhibits and displays in other spaces within Miller Nichols Library and the Health Sciences Library are welcome. The Dean of Libraries has delegated to the Libraries’ Programs and Exhibits Team the authority to approve exhibits on behalf of the Dean of University Libraries.
Space not specifically designated for exhibits, such as corridors or study areas, may be considered for a temporary, special exhibit. To inquire about this type of space, contact the Libraries’ administrative office.
Exhibitors are solely responsible for funding all costs associated with the exhibit, including but not limited to shipping, installation, dismantling, insurance, and reception. Exhibitors are responsible for publicity beyond that provided by the Libraries. See the publicity section of this document for more information.
Exhibits are often located in high traffic areas whose visibility reduces the likelihood of damage or theft of materials; however, UMKC Libraries takes no responsibility for the security or welfare of exhibits at any time, including during transport, installation, or dismantling. Before installing an exhibit, exhibitors and the Libraries representative must sign a release, indemnifying UMKC from any responsibility for loss or damage. The original signed Exhibit Release Form will be retained in the unit. A copy of the Form will be sent to the Office of the Dean of University Libraries.
Insurance coverage, if needed, is the responsibility of the Exhibitor.
Exhibits must be placed so as to accommodate physical safety considerations. There cannot be loose cords or cabling, freestanding units must be secure, and ease of egress from the exhibit for emergency purposes must be assured. The exhibits must be set up so as to accommodate disability access.
Exhibits must be well prepared, organized, and aesthetically pleasing. In order to most effectively promote a Libraries exhibit, it is encouraged that each exhibit space is scheduled for at least 1 semester.
Exhibit Duration: Exhibits should have specific start and end dates, although the end date may be extended if the schedule allows. As a general rule, exhibits should be on display for an entire semester (three to four months), but shorter exhibit times are permissible.
Exhibit Text/Labels: Text should be word processed and printed on a high quality printer if not professionally designed and/or typeset.
Rooms and areas in the Libraries may be, on occasion, available for receptions and other activities (workshops, talks, demonstrations) linked to exhibits. These should be discussed with the Libraries’ administrative office, who will consult the room use policy and check the schedule to see whether a reception or other activity can be held. Cost of reception is to be solely covered by exhibitor.
The UMKC Libraries supports academic freedom and the free expression of opinion. The Libraries will not exercise any censorship of materials that do not violate the guidelines as expressed in the University Libraries Exhibits Guidelines or local, state, or federal laws.
The UMKC Libraries subscribes to the American Library Association's Library Bill of Rights as it applies to exhibit spaces and bulletin boards, specifically:
The library should not censor or remove an exhibit because some members of the community may disagree with its content. Those who object to the content of any exhibit held at the library should be able to submit their complaint and/or their own exhibit proposal to be judged according to the policies established by the library.
Challenges of a display, exhibit, or printed materials posted or displayed in a UMKC library may be sent in writing to the Dean of University Libraries. The Libraries will respond to written statements as follows: