Interlibrary Loan
If the materials you need are not held by the UMKC University Libraries, the libraries will try to borrow or photocopy the material from another library through Interlibrary Loan (ILL). ILL is the borrowing and lending of materials between libraries. This service is available to currently enrolled UMKC students, faculty and staff, and members of the Community
Information Program. Requested items may be available in as few as three days or as many as twenty one days. Every effort is made to ensure the shortest possible receipt time.
- Required information is marked with an asterisk (*).
- Indicate the latest date you can use the material.
- Fill out the request form completely. Please do not abbreviate.
- Use the notes field to provide citation information or any special instructions.
- The Miller Nichols Library will use your UMKC e mail address only to contact you. Please include it in your request.
- Please read the copyright and financial responsibility statement. By submitting this form, you agree to comply with copyright law and to assume financial responsibility for any damage, loss or fines assessed on the interlibrary loan materials.
Step 1: MERLIN
Search the MERLIN Library Catalog.
- From the library's home page, choose "MERLIN & MOBIUS Catalogs," then choose "MERLIN Library Catalog - UMKC."
- If the book you need is not available in the Miller Nichols Library, choose "All MERLIN" from the drop down menu next to the search button (where it says "UMKC") and click "Search" again.
- If the book you need is available from another MERLIN library, you can request it.
- Click on the blue "Request" button at the top of the page.
- Fill out the form with your name and identification number, then choose a PIN and a pickup location. Books generally arrive within 3-5 days and can be checked out for four weeks (undergraduates) or up to sixteen weeks (graduate students, faculty and staff).
- You will notified by e mail (to your UMKC e mail address) when the book you requested has arrived. Check on the status of your request by selecting "View Your Own Record" in the MERLIN Library Catalog.
Step 2: MOBIUS
If the book you need is not available in the MERLIN Library Catalog, then search the MOBIUS Union Catalog - a consortium of over fifty academic libraries in Missouri.
- From the MERLIN search screen, click the blue button at the top that says "MOBIUS" to repeat your search, OR connect to the MOBIUS Union Catalog and search again.
- Click on "Display holdings of MOBIUS Libraries" to check availability.
- If a copy of the book you need is available, you may request it.
- Click on the "REQUEST THIS ITEM" link in the middle of the page. Choose your cluster (UMKC is in the "MERLIN" cluster), then fill out the form with your name and identification number and choose a pickup location. Books generally arrive within seven days and can be kept for three weeks, with two renewals.
- You will be notified by e mail (to your UMKC e mail address) when the book you requested has arrived. Check on the status of your request by selecting "View Your Own Record" in the MERLIN Library Catalog.
Step 3: Interlibrary Loan
If the book you want is not available from either a MERLIN or MOBIUS library, you can place a request through the Interlibrary Loan Department. We will try to borrow it from any library that owns it, in the U.S. or abroad.
- Fill out the Interlibrary Loan Request Form.
- Please let us know if the book is held by a MERLIN or MOBIUS library, but is not available.
If we find a copy available through MERLIN or MOBIUS, we will try to obtain it that way.
- Please include an OCLC, ISSN or ISBN number, if you have one.
- Please include any special instructions.
- Most items have a loan period of about three weeks. The lending library sets the due date.
- Requests can also be placed through FirstSearch databases and OVID databases (see below for more information).
- You will be notified by e mail (to your UMKC e mail address) when the book you requested has arrived. Check on the status of your request by contacting the Interlibrary Loan Department.
If the journal title or volume containing the article that you need is not available at the Miller Nichols Library, you can request the article through the Interlibrary Loan Department. Articles cannot be requested through the MERLIN or MOBIUS online catalogs.
Fill out an Interlibrary Loan Request Form:
- Please fill out the requested information as completely as possible, including article author and title, date, volume number and pages. This will prevent delay in processing your request. Include an ISSN number if you have one.
- Most photocopies are delivered electronically. Many are received within just a few days. You will be notified by email (to your UMKC email address) when your article has arrived, and will be able to access it from our server. Articles can be viewed up to five times and are automatically deleted after two weeks. For more information, see the Electronic Document Delivery (Ariel)
FAQ.
- Chapters of books can be requested as articles.
Interlibrary loan requests can also be placed directly from many of the library's research databases. ILL access has been activated in databases from:
- FirstSearch (which includes WorldCat, RILM and GEOBASE)
- Ovid (which includes PsycInfo)
- CSA (which includes Sociological Abstracts), and
- Ebsco (which includes Academic Search Premier)
Follow the links to "Interlibrary loan request form" or "Interlibrary loan" to place an expedited request ("Order" in Ovid databases). You will be asked to fill in your patron information and choose a library as a pick-up location. Information about the item you are requesting will be transferred automatically.
Please check the MERLIN and MOBIUS catalogs and Serials Solutions for books and articles before placing your request. Include any notes about the item or special instructions in the form. Most articles are delivered electronically.
Note: ERIC documents with an accession number beginning with "ED" are available on microfiche at the Miller Nichols Library. Ask at the Miller Nichols Library Reference Desk for more information.
If the item you need is related to science or technology, you may want to check the
Linda
Hall Library's online catalog (www.leonardo.lindahall.org/ipac20/ipac.jsp?profile=lhlopen#focus) for availability before placing an Interlibrary Loan request. (Note: The link above will open a new browser window.)
The Linda Hall Library (www.lindahall.org) is a private library specializing in science and technology that is located one block southwest of the Miller Nichols Library. If what you need is held by Linda Hall, we may ask that you obtain it there instead of through Interlibrary Loan. (Note: The link above will open a new browser window.)
You will need to obtain a UMKC Courtesy Card in order to check out items from the Linda Hall Library. Currently enrolled students, faculty and staff can apply for a UMKC Courtesy Card at the Miller Nichols Library Access Services Desk. You do not need a UMKC Courtesy Card to photocopy journal articles.
Your Interlibrary Loan item is due by the date printed on the purple band. You may request a renewal unless the item is marked "No Renewals."
- Request a renewal by using the online Interlibrary Loan Renewal Request Form, or fill out a paper form at the Miller Nichols Library Access Services Desk.
- We will request a new due date from the library that lent the item to us and, if they agree to renew, contact you by e mail with the new due date.
- If they cannot renew, we will ask you to return the item by the original due date or, if overdue, as soon as possible.
- You may request another copy if you still need the item and your renewal request was denied.
Interlibrary loans can be renewed for one day by using the "View Your Own Record" feature in the MERLIN catalog. To renew an item for longer than one day, please request a renewal using the Interlibrary Loan Renewal Request Form.
The lending library may recall an item from us. If you are notified that an item you have has been recalled, please return it immediately. If you are not finished with the item, place another Interlibrary Loan request and we will re-request it from another library.
Failure to return items borrowed through the UMKC Interlibrary Loan department could result in the suspension or termination of your library privileges. Please make an effort to return your items by the date due.
To check the status of a MERLIN or MOBIUS loan, go to the
MERLIN
Library Catalog and choose "View Your Own Record."
To check the status of an Interlibrary Loan request, contact the Interlibrary
Loan Department at (816) 235-1586, by e mail, or ask to speak to us in person at the Miller Nichols Library Access Services Desk.
Please read before making photocopy requests.
UMKC's University Libraries' interpretations of the CCG Copyright Guidelines regarding the requesting of journal articles current in the last 5 years are as follows:
- CONTU Guidelines limit photocopy requests to five articles from the last five years of one journal title (current year plus four previous years) per calendar year. This means that the Miller Nichols Library can request copies of only five newer articles from any journal title per year without paying copyright fees.
- Beyond the five article limit, UMKC pays copyright fees for each article received from that journal title. Fees may equal or exceed $30 per article.
- If you need more than one article published within the last five years from a single journal title, please be aware that we may not be able to fill all of your requests because of copyright restrictions.
- A request for a photocopy must not consist of the majority of an entire item (book or journal issue). We cannot request copies of every article in one journal issue for you.
Please request judiciously and be mindful of copyright laws when requesting photocopies. For more information on copyright and intellectual property laws, try visiting the links below.
- Interlibrary Loan services can be used by UMKC students, faculty, staff and members of the Community Information Program only (and are for research purposes only). Friends of the Library, UMKC alumni and students from other campuses may request Interlibrary Loan services at Kansas City area public libraries - see your public library for more information.
- Use Interlibrary Loan to order articles in journals not available at the Miller Nichols Library, UMKC Law Library or Linda Hall Library. We will order articles from journals at the UMKC Health Sciences Library.
- Use Interlibrary Loan to order books not available at Miller Nichols Library, UMKC Law Library, Linda Hall Library or MERLIN or MOBIUS libraries.
- We cannot order textbooks.
Most textbooks are not available in the Miller Nichols Library or from other libraries. In addition, books ordered through Interlibrary Loan will not be available for an entire semester and are subject to recall. Do not use Interlibrary Loan to try to obtain textbooks.
- Most ILL articles arrive within five days and most books arrive within ten, but it may take as little as three days or as long as three weeks to receive an item.
- You will be notified by email or phone when your Interlibrary Loan item is available.
- Books, audiovisual materials and microfilm may be picked up at the Miller Nichols Library Access Services Desk during regular library hours. Most articles will be delivered electronically. If we cannot deliver an article electronically, a paper photocopy will be sent through campus mail (for faculty) or held at the Access Services Desk to be picked up. Photocopies are yours to keep.
- All microfilm must be used in the library and is non-circulating.
Request methods
- OCLC ILL to OCLC symbol UMK
- ALA forms by fax, mail or e mail
- Please fax rush requests and follow with a phone call; we will supply as staffing allows.
Lending Period
Four weeks, with 2+ week renewal upon request
Shipping
Loans: USPS library rate
Photocopies: Ariel, mail or fax (by request)
Non-Circulating Materials
Reference collection, periodicals, microfilm/microfiche, audio CDs, reserve materials, special collections. Some videos and DVDs are available for loan (determined on a case-by-case basis).
Charges
See the OCLC Policies Directory or contact us for charges. We participate in IFM.
Affiliations
UMK is a member of:
- MERLIN (merlin.missouri.edu/merlin/pages/about.htm)
- MOBIUS (mco.mobius.missouri.edu/home/about_mobius/)
- KCMLIN (www.kcmlin.org/)
- MMLA (www.mlnc.org/ILL/illgroups.html)
- LVIS (www.cyberdriveillinois.com/library/isl/oclc/lvis_des.html)
Other Policies
Up to four volumes of multi-volume sets will be supplied per lending request; additional volumes require an additional request and are subject to additional charges.
We try to accommodate all requests for theses/dissertations.
University of Missouri-Kansas City
Miller Nichols Library - ILL
800 E. 51st St .
Kansas City, MO 64110
Phone: 816.235.1586
Fax: 816.235.5531
E mail:
Miller Nichols Library Interlibrary Loan
MERLIN Catalog