Help For Library Purchase Form

Some definitions

Title: The name of the work, usually identified from the chief source of information, such as title page.

Author/Editor: Person or organization responsible for the content of the item. Please include editors in this section.

Edition: Issue or version of the item. Examples: rev. ed., 3rd ed., new ed., version 3.1, and 1996 ed.

Format: Physical form of item. Formats include:

• Print: Any item in printed format only, such as a printed book or printed journal.
• Audio: Materials on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically or electronically, or both. Examples include: audiocassettes, talking books, compact discs, phonodiscs (or LP's) and piano rolls.
• Cartographic: Materials representing, in whole or in part, the earth or any celestial body at any scale, including two- and three- dimensional maps and globes. Does not include atlases which are books of maps (these should be under print format).
• CD-ROM: Compact discs which have read only memory and must be played on a CD-ROM player.
• Online Database: Computerized databases used to retrieve bibliographic information.
• Film: Materials that include a length of film, with or without recorded sound, bearing a sequence of images that create the illusion of movement when projected. Known also as motion pictures and produced in a variety of sizes (8, super 8, 16, 35, 55, and 70mm) and variety of formats (cartridge, cassette, loop and reel).
• Graphic: Materials for viewing without sound which may or may not be projected or magnified. Examples include: art originals, art reproductions, slides, transparencies, filmstrips, photographs, pictures, postcards, posters, flip charts, flash cards, microscopic slides, and study prints.
• Microfiche: A flat sheet of photographic film designed for storage of complete texts in multiple micro-images which has an index entry visible to the naked eye displayed at the top and which have to be viewed on a microfiche reader.
• Microfilm: A length of photographic film containing sequences of micro-images of texts, title pages, bibliographic records, etc. which have to be viewed on a microfilm reader.
• Manuscript: Any text in handwriting or typescript (including printed forms completed by hand or typewriter) which may or may not be part of a collection of such texts. Examples include: letters, diaries, ledgers, minutes, speeches, marked or corrected galley proofs, manuscript books or legal papers.
• Music Score: An item which contains printed music. Examples include: sheet music, hymnals, collections of songs.
• Realia: Also known as three-dimensional artifacts. Materials not originally intended for communication but which can serve as an object of study or appreciation. Examples include: instructional media (models, dioramas, games), naturally occurring objects (microscopic specimens, rocks), works of art, ( sculptures, mobiles), and innumerable types of artifacts (clothing, furniture, machines).
• Software: Materials in a form designed to be processed by a computer, either as input or output, that have data recorded on them in some form. Examples include: floppy disks, magnetic tape and disks, and videodiscs. This excludes computer printouts that are eye-legible and can be read with magnification.
• Video recording: Materials on which both pictures and sound are recorded and which require electronic playback using a television receiver or monitor.
• Book+Nonprint: Titles which include both a book and some other nonprint format. Examples include: book with computer disk, book with microfiche, book with compact disc.
• Multimedia: Material which provides information in more than one format, frequently digitized. May include audio, video and digitized information and must be used at specialized multimedia workstations.
• Kit: A set of materials composed of many textual parts, or, two or more media, no one of which is identifiable as the main or predominant constituent of the item, usually used for instructional purposes. Examples include: teaching kits which contain videos, pamphlets, student guides and slides, or a set of slides with videos and posters or study prints.
• Other: Any format that does not fall within one of the categories listed.

Series: Collective title applying to a group of related items. Include volume number if available. Example: Women & Literature ; v. 2.

Publisher: Firm, organization, person responsible for printing/publication of item. Includes distributor or vendor information.

Place: Location of publisher. Include city and state or country.

Year: Date of publication.

ISBN/ISSN: International Standard Book Number or International Standard Serial Number. This is a unique number that identifies the item. Examples: (ISBN: 0-7131-1646-3) (ISSN: 0044-8399)

Special Instructions: Additional information helpful in placing this order and instructions for processing when item is received. Includes:

• Vendor Address: Name of company; Street address/PO Box; City, State/Country & Zip Code; Phone number, fax number or email address.
• Catalog and Item Numbers: Name or number of catalog followed by number assigned to the item in the catalog. Any special ordering instructions listed in the catalog or department/name to whom orders should be sent.
• Rush: Order, catalog, and notify requester as quickly as possible.
• Reserve: Send item to Access Services to be placed on reserve for a class/instructor. Please indicate which semester item is needed.
• Replacement: Order an additional copy of item to replace a missing, lost, or damaged item.
• Duplicate Copy: Ordering an additional copy of an item already in the collection.
• Out of Print: Item ordered is not currently being published. Place order with an out-of-print dealer. Please indicate, if known, the out-of-print dealer or remainder house where item is available.
• Start With: Volume, number and date to begin a serial subscription.
• Backfiles: Volume, number and date of past issues to be ordered.
• Other Instructions: Any additional information that may be helpful in the ordering and processing of the item.

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Submitting your request

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